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Dealer & Artist Alley Information |
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Effective 01/02/2008
Badges Convention badges must be visible at all times. Additional Dealer 2 Day Pass convention badges may be purchased for $15.00 each.
Booth Location Booth location is at the discretion of Ancient City Con Staff. Our staff, will try to accommodate as many special requests as possible, however, we cannot guarantee specific spaces or locations on site.
Cancellations & Refunds Dealers may cancel their space reservations by contacting the convention director to make arrangements. Dealers will receive a full refund of dealer space fees cancelled before June 1st, 2008, and a refund of half the space fees cancelled before July 1st, 2008. After July 1st, 2008, there will be no refunds given for cancellation of space reservations. Dealers who cancel dealer space reservations or payment, give up any claim or reservation to the cancelled space. Cancelled spaces are returned to the pool of available spaces at the standard prices. Without prior notification any vendor spaces not claimed by 10:00AM on the Saturday of the event will be considered forfeit and will be reclaimed by the convention.
Dealer Sponsored Events Ancient City Con Staff must be notified in advance of any event that may draw a crowd such as raffle or giveaway prior to the convention date. Events may be stopped or moved if Ancient City Con Staff deem that there is any overcrowding, security, or safety issues.
Electricity Please let us know if you require electricity at your booth. Extension cords, power strips, and surge protectors are not provided by Ancient City Con.
Fees Dealer spaces are approximately 10’x8’. They include one 6’x32” table, two chairs, and one 2 day pass dealer badge for $70.00. Full payment and a signed and completed Dealer Registration Form (link) are required in order to reserve a space. Confirmation of space reservation will be given upon receipt of payment and registration form.
Ancient City Con reserves the right to refuse sale of dealer spaces at our discretion and without explanation.
Internet Wireless internet connections are available in the convention area and are free of charge.
Liability Dealers will comply with all local, state, and federal laws. We will not provide a bag check or Staff security for dealers. Please take extra precautions in the placement of your merchandise and cash to ward against the possibility of theft. Dealers are responsible for their own property, merchandise, money, and personal well-being. Under no circumstances will Ancient City Con or its Staff be liable for any personal or property loss, damage, death or injury of any kind to the dealer.
Location Ancient City Con 2008 will be held at the Hyatt regency in downtown Jacksonville, FL. You may sign up for a dealer’s table by returning a completed 2008 Dealer Registration Form and payment. Rooms may be booked at the Hyatt Regency by calling (904). .
Payment & Space Reservations All dealer space fees and any program book advertising payment must be received before the pre-registration deadline of 07/19/2008. Dealers must make payments in the form of money order, certified/cashier’s check, business account check or Paypal. NO PERSONAL CHECKS, NO EXCEPTIONS! . Please contact the convention director first if wishing to pay via Paypal. All checks and money orders should be made payable to: Den of Dreams Books & Games.
Phones Land line phone service is not available in the dealer room.
Program Book Advertising Pricing for advertising within the convention’s program book is as follows: $10.00 for a business card size, $15.00 for a half page, $20 for a full page. Deadline for advertising payments and submission of materials will need to be received before 07/19/ 2008.
Prohibited Merchandise Keep in mind that Ancient City Con is a family oriented event. If you have a doubt about some of your merchandise you want to sell or advertise, please do not bring it. Anything of above a PG-13 nature should not be brought to the convention to sell. Dealers will be asked only once to remove offending items from their space. Failure to comply will result in removal of the dealer from the convention without refund of all paid dealer fees. The acceptability of merchandise for sale at the convention is at the sole discretion of Ancient City Con Staff. If pornography of any kind is found, the offending merchant will be immediately reported to the proper authorities. Items, which may not be sold or advertised include, but are not limited to:
¨ No Adult or pornographic materials of any kind. This includes hentai, yaoi, yuri, shounen-ai, and shoujo-ai as well as any other materials deemed Adult or Pornographic by Ancient City Con Staff. ¨ Bootleg, Knockoff, or Pirated merchandise of any kind. This includes unlicensed apparel, videotapes, video CDs, DVDs, fansubs, wall scrolls, or any other reproductions of a product released by a licensed company. ¨ Any posters, cards, prints etc. that read Kodak or Fuji on the back that is not original artwork from the seller. ¨ Alcoholic beverages. ¨ Firearms.
Space Configuration You may configure your space as you see fit, adding additional stands, shelves, etc, as long as they do not interfere with other dealer’s spaces or violate the hotel’s room policies, or pose safety hazard as deemed by hotel or Ancient City Con staff members.
Tables Additional tables may be purchased at $10.00 each. Tables may be un-skirted at your request.
Tax State sales tax is the responsibility of the vendor to collect according to FL state laws. Sales tax applications: Out of state 1-850-488-6800 / in Florida 1-800-352-3671.
If there are any questions or concerns regarding these policies, please contact the Convention Director at ancient_con@yahoo.com |
